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Registration

Please, note that registrations and all reservations to the Conference must be made through the online form, and that registrations are considered valid only upon payment.

Fees and included items can be seen at the dedicated page: escan2026.eu/fees

Please note that:

The Conference Secretariat will provide the invoice only after the payment has arrived, which usually takes from three to five workings days. Moreover, invoices are not issued automatically, so please consider that it will take at least another three to five working days for the secretariat to send them together with the confirmation of your registration.

The secretariat is open on Monday-Friday, 09.00 am – 01.00 pm / 02.00 pm – 06.00 pm

Registration Procedure

Registrations and all reservations to the Conference must be made through the online form

Please, note that registrations will be effective only after receiving the total amount due by bank transfer or by credit card.

Registration/reservation payments can be provided by:

– Credit card
Please note: a commission fee will be charged.

– Bank Transfer
Bank Transfer to: Symposia S.R.L.
Bank: Monte dei Paschi
IBAN: IT 36 H 0103003271000061275320
SWIFT: PASCITM1A37
SUBJECT LINE: ESCAN2026 + Name and Surname.

Please consider that receiving a payment from an unregistered participant doesn’t allow us to issue a regular invoice and, consequently, isn’t valid until registration is completed on our online platform.
Therefore, please complete the registration before making the payment to register for the Conference.

If you have any issues or questions regarding the registration, please contact us at escan2026@grupposymposia.it.

Your registration will be effective only after we have received the total amount due by bank transfer or by credit card. The Conference Secretariat will then provide the invoice/s.

In the ‘Invoice’ section of the registration form, please also specify the fiscal address and VAT/tax code:
– In the case of refunds from your Company/Institution, please select “Company”
– If you are paying independently, please insert your personal fiscal data.

Please note
No pro-forma invoice will be issued.
All participants are required to carefully check the inserted data for the invoice(s).
Any change of the invoice details (such as address, VAT number etc.) is exclusively possible within 3 days from payment date and is subject to a 20 EUR extra fee. In case of doubt, please check with your company/institution administration first.

Italian participants only:
Per il rilascio delle fatture elettroniche intestate alle pubbliche amministrazioni (comprese Università, Enti ed Istituti di Ricerca), il partecipante, dopo aver inserito tutti i dati di intestazione dell’ente, comprensivi di Codice Univoco Ufficio, dovrà far pervenire copia dell’ordine amministrativo all’indirizzo: escan2026@grupposymposia.it

Policy cancellation for Congress on-site fees, optional tours and Congress dinner:
• Full refund for cancellations received before — (11:59 PM CET);
(please note: € 20 will be withheld for administrative practices);
• 50% refund for cancellations received between — (11:59 PM CEST);
• No refunds will be granted after — (11:59 PM CET).

All refunds will be processed starting from one month after the Conference. A € 20 bank commission expense will be charged.

VISA letters can be asked to the Organizing Secretariat at escan2026@grupposymposia.it, only after registering for the conference and paying the registration fee.

The Organizing Secretariat cannot send VISA letters before registration for security reasons.

IMPORTANT DATES

Call for symposia

  • December 1st, 2025 – Call for symposia opening

  • January 7th, 2026 – Call for symposia closing

  • January 30th, 2026 – Symposia acceptance notification

Call for single presentations

  • December 1st, 2025 – Call for single presentations opening

  • February 16th, 2026 (23.59 CET) – Call for single presentations deadline

  • March 9th, 2026 – Single presentations notification of acceptance

Registration

  • December 1st, 2025 – Early registration opening

  • March 20th, 2026 (23.59 CET) – Early bird registration deadline

  • March 20th, 2026 (23.59 CET) – Presenting authors’ registration deadline

  • March 21st, 2026 – Regular registration opening

  • May 11th, 2026 (23.59 CET) – Registration deadline

  • June 3rd – 6th, 2026 – Onsite registration

ESCAN Early Career Award

  • December 1st, 2026 (23.59 CET) – Early Career Award opening

  • February 16th, 2026 (23.59 CET) – Early Career Award deadline

  • March 6th, 2026 (23.59 CET) – Early Career Award notification of acceptance

Travel grant

  • December 1st, 2025 (23.59 CET) – Travel grant application opening

  • February 16th, 2026 (23.59 CET) – Travel grant application deadline

  • March 6th, 2026 (23.59 CET) – Travel grant notification of acceptance

ESCAN Family Care Grant

  • December 1st, 2025 (23.59 CET) – ESCAN Family Care Grant opening

  • February 16th, 2026 (23.59 CET) – ESCAN Family Care Grant deadline

  • March 6th, 2026 (23.59 CET) – ESCAN Family Care Grant notification of acceptance

Guidelines for the grants/award will be made public soon here and on the ESCAN website.